Suppliers are divided into 2 groups:
•Suppliers with approval required:
These suppliers are selling goods which are subject to your company approvals or standard (such as Aircraft Parts)
•Suppliers with approval not required:
These suppliers are selling general goods only, which quality is not incorporated into your final product (such as stationary, office-ware, non aviation fuel)
When a new supplier is created, it is recorded by default as "Approval required" and without authorization recorded.
Controlling authorized suppliers:
In the General Settings (General / Log-Purchase / General / Purchases), you can define if you want to only allow purchase order to be placed to valid suppliers (or otherwise, that you want to allow purchase orders to any supplier disregarding their QA authorization):
If this option is selected (Allow only P/O to valid providers), a user cannot place a purchase order unless:
- the Supplier is "approval required" and an authorization is valid (not expired)
- the Supplier is "no approval required"
Only users having the user privilege "Contact Manager /Q & Safety section Modify" can modify the supplier group (approval required / no approval required) and change the supplier authorization reference or validity.